Danville BOS 12/13/10; Approved 12/20/10


This document is for informational purposes only.

The original document may be obtained at the Town Hall.


Town of Danville

Board of Selectmen

December 13, 2010

7:00 pm



Selectmen Present: Shawn O’Neil-Chairman, Russ Pouliot-Vice Chairman, Chris Giordano, Annemarie Inman, Mark Ethridge


Others present: Bruce Caillouette-Road Agent, Beth Caillouette, Tom Billbrough, Jr., Carol Baird, Curt Springer


Chairman O’Neil opened the meeting with a moment of silence for the troops who put themselves in harms way. All stood for the Pledge of Allegiance.


  1. Delegate Session



Bruce reviewed the Job Description for an Assistant Road Agent/Foreman with the Board and the submitted starting rate of $18.50 for the new position. Chairman O’Neil stated that we did not review the positions in the Salary Matrix and felt this conversation should occur when all positions were reviewed. Vice-chair Pouliot stated that now was the time to create this position in the Salary Matrix, if the Board was in agreement, and the position was warranted. Conversation followed regarding the Job Description and the verbiage used that noted the position would require the sustaining of uncomfortable positions. Vice-chair Pouliot felt this needed to be defined and it was decided that the Job Description would be defined at a later date following research. Beth Caillouette stated the verbiage came directly from the Derry, NH job description. Selectman Giordano made the motion, seconded by Selectman Inman, to approve the addition of Assistant Road Agent/Foreman to the Salary Matrix with the Tier One starting rate at $18.50 with 3% Tier increases through Tier Five. Motion passes.


Selectman Giordano made the motion, seconded by Selectman Inman, to modify and revise the 4312.20 Road Maintenance budget to include the new Matrix increasing the bottom line to $329,505. Motion passes. Line hw-110 Salaries increased from $35,506 to $38,480 and hw-140 Overtime increased from $384 to $444.



Carol presented the Board with a request to encumber funds from the LCHIP Grant to the 2011 budget year. Chairman O’Neil stated the Board would be looking at these during the December 27, 2010 meeting. The Board asked Patty to verify and confirm Carol’s figures with the Selectmen’s figures.


Carol presented a 2010 Warrant Article to amend the 1996 Warrant Article to amend board membership explaining that with the current requirement of members they often had trouble meeting the quorum requirements for voting. Selectmen accepted the Warrant.


  1. Budget



Selectman Giordano stated that CART had not done anything to meet the Town’s request for trips to Exeter and reviewing the report received from CART, only 5 residents use the service which is not a wise use for Town dollars. He stated we needed to find services that addressed seniors and disabled persons and he and Vice-chair Pouliot stated they were not in favor of funding CART for 2011. Selectman Giordano made the motion, seconded by Vice-chair Pouliot, to remove CART from the Vendor list and approve the 4445.20 Vendor Payment budget in the amount of $29,482. Motion passes.



Selectmen reviewed the Library budget salary line after receiving the breakdown of salaries for the Library. This line item included a 5% increase for the Library Director that was not presented as such during the Library Budget meeting on 11/8/2010. Vice-chair Pouliot stated that when previously discussed, the Library stated they were using the Salary Matrix and the line total included the 1.6% COLA. It was discovered at the BudCom meeting that the Library Trustees used their own Salary Matrix which resulted in a 5% increase to the Director salary line item. Vice-chair Pouliot stated this was underhanded and a stab in the back to the Board. Selectman Giordano stated this was sneaky and the Library Trustees misrepresented the salary line item. Following the reading of the Trustees’ performance review of the Director, Selectman Inman asked how this justified a 5% rate increase; it appeared to her the Director was doing the job required. Vice-chair Pouliot made the motion, seconded by Selectman Giordano, to reduce the bottom line budget amount for 4550 Library by $20,000, and to approve the 4550 Library budget of $167,250. Motion passed unanimously.



Patty stated there was interest in a committee for an Olde Home Days / Danville Days committee and she would present formal Committee Appointments at the next meeting.


  1. Code Enforcement


Chairman O’Neil discussed with the Board the need for a Code Enforcement officer and stated he had spoken with Police Chief Parsons about incorporating Code Enforcement duties into a part-time officer’s responsibilities. He stated this would be about two hours per week and Chief Parsons was very supportive of this idea. He stated the police officers were about town daily and could be the eyes and ears for the Selectmen. Selectman Ethridge stated that the part-time positions currently needed would be scheduled during the off shifts and overnights and was not sure if these duties would incorporate well into the officers’ current duties because daytime enforcement would be necessary. Following discussion, it was agreed that maybe all officers could be made aware of code enforcement duties and report to one Police Officer who would be the liaison to the Board. Training for awareness of Town Codes would also be needed. Curt Springer stated that he had forums with other communities and if wanted, he would post the query to see what other towns were doing. The Board agreed.


  1. Warrant Articles


The Board of Selectmen reviewed submitted Warrant Articles for 2011 numbering, approving, and recommending as follows:



Discussion regarding Article 2011-8 ensued and wording was changed. Patty was asked to forward the rewritten Warrant Article to DRA for review. Chairman O’Neil asked Patty to incorporate all the received Warrant Articles into a single document and distribute to the Board.


  1. Signature File


Warrants for Vendor and Payroll were signed. Selectmen signed pay-to request for the Cable Access and Trustee of the Trust Funds.


  1. Minutes


The minutes of December 6, 2010 were reviewed. Vice-chair Pouliot made the motion, seconded by Selectman Inman, to approve the Minutes of December 6, 2010, as written. Motion passes.


  1. Other Business


The Selectmen reviewed a request from the Town Clerk to initiate Interware software to allow residents to register vehicles and obtain dog licenses on line through e-registrations. The set-up, installation, and training for this service is no charge. The printer and checks needed will cost $270.00. All Board members supported this upgrade to the Town’s services.


  1. Announcements


Committee/Commission Positions open:


At 8:30pm Selectman Inman moved, seconded by Selectman Ethridge, a motion to adjourn. The motion passed.



Respectfully submitted,



Patricia Shogren

Selectmen’s Administrative Assistant

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