This document is for informational purposes only.

The original document may be obtained at the Town Hall.

Town of Danville

Board of Selectmen

October 26, 2009

6:30 pm

Selectmen Present: Shawn O’Neil-Chairman, Joe Luna-Vice Chairman, Bob Moore and Russ Pouliot

Others present: Carol Baird-Heritage Commission, Judy Jervis-Conservation Commission, Walter Baird and David Knight-residents, Chief Woitkun, Jan Pouliot and Brian Delahunty-Fire Department and Jill Fleming Selectmen’s/Assessing Clerk.

Chairman O’Neil opened the meeting at 6:30 PM

Selectman Luna moved to enter non-public session under RSA 91-A:3IIc. Selectman Moore seconded the motion. Roll call vote: S. O’Neil – Y; J. Luna – Y; R. Moore – Y; Selectman Pouliot arrived at 6:40

At 7:10 pm the Board returned to Public Session.

Selectman Moore moved and Selectman Pouliot seconded a motion to approve the non-public minutes of 9/28/09; 9/29/09; 10/08/09 and 10/13/09 as edited. The motion passed unanimously

Selectman Moore moved and Selectman Pouliot seconded a motion to seal the non-public minutes of 9/28/09; 9/29/09; 10/08/09 and 10/13/09. The motion passed unanimously.

Selectman O’Neil opened the public meeting with a moment of silence for the troops who put themselves in harms way. All stood for the Pledge of Allegiance.

Heritage Commission

Carol Baird came before the Board of Selectmen to express the Commissions’ concern that there seems to be a move underfoot by the Budget Committee to change the number of meetings of the Heritage Commission and thereby reduce the proposed increase in their 2010 budget. The increase in the Heritage Commission budget is directly connected to the tier increase mandated by the Board of Selectmen’s revised salary matrix for their clerk.

Carol stated that the Heritage Commission has met twice a month for 13 years and continues to budget the same amount of hours for their clerk each year. In addition, the Board was reminded that each grant that the Commission applies for needs monitoring and creates a large amount of paperwork. It is unfair to put the Commission in this position. The proposed reduction in their clerk’s hours and the way in which to achieve this outcome has created very bad feelings among the members of the Commission, a commission made up of people that work tirelessly and volunteer hours, materials and involvement for free.

Selectman Pouliot stated that the Budget Committee does not have the authority to cut meetings. Selectman Moore said that the Heritage Commission has the full support of the Board of Selectmen in their proposed 2010 budget as already approved and Selectman O’Neil would explain the situation to the Budget Committee.

Selectman Luna asked Selectman O’Neil if the Budget Committee had discussed decreasing the hours of the clerks for the other committees and commissions.

Conservation Commission

Conservation Easement - Judy Jervis came before the Board regarding the Conservation Easement. The Commission is looking for documentation of S.E.C. & Associates Surveying & Engineering Consultants review and confirmation of accuracy for the conservation easement Danville Town Forest. The Selectmen’s office will contact Terry Trudel tomorrow.

Conservation 2010 Budget - Judy said that she was unable to attend last weeks meeting at 10:30PM for budget review. As several other budgets that evening were taken early in the delegate session she asked if the Board would be able to review Conservation Commission budget tonight, which is being level funded. Selectman O’Neil denied the request as Fire Department was scheduled that evening.

FIRE DEPARTMENT #4220

Chief Woitkun, Jan Pouliot and Brian Delahunty came before the Board to present their 2010 proposed budget.

Salary Schedule

Selectman Moore requested a copy of the Fire Department’s salary schedule to be sent to him. Jan Pouliot will forward that tomorrow.

Revolving Fund

Selectman Pouliot asked if any monies had been expended from this fund. Chief Woitkun explained that this money was intended for emergency equipment only.

Inspections

There was a short discussion on the procedure for inspections. Chief Woitkun explained that several years ago the line item for inspections had been eliminated and inspections are now done during scheduled hours and absorbed into budgeted salaries. It was also stated that the processing of permits through the Selectmen’s office is working well.

New Vehicle

Chief Woitkun inquired if the Fire Department would be able to replace an existing vehicle with money already raised and appropriated in the 2009 budget. The 1976 truck the Fire Department is utilizing really needs to be replaced. Selectman Moore asked and was answered that this vehicle had not been submitted as a warrant article last year and voted down. The Board agreed that if there were any extra funds within the Fire Department budget they could be used to purchase/replace this existing vehicle as long as the department did not exceed the bottom line of their budget. Chief Woitkun will price out vehicles and determine if there will be enough left over in their budget to fund.

The Board commended the Fire Department on a good job controlling their costs while still providing top quality services to the Town.

Selectman Moore moved and Selectman Luna seconded a motion to approve Fire Department #4220.10 in the amount of $281,827. The motion passed unanimously.

Selectman Moore moved and Selectman Pouliot seconded a motion to approve Civil Defense #4290.10 in the amount of $3,000. The motion passed unanimously.

Selectman Moore moved and Selectman Luna seconded a motion to approve Forest Fire Control #4290.40 in the amount of $1,700. The motion passed unanimously.

III. Discussion public hearing to accept Sandown Road Bridge Award

The Board discussed and decided to schedule the public hearing to accept the Sandown Road Bridge Award Monday, November 16th at 8:00PM.

IV. Signature File

The Board reviewed and approved correspondence to resident located at 163 Back Rd. requesting additional documentation necessary to process their submitted abatement request.

V. Approval of Minutes

The Board agreed to review and approve the minutes of 10/19/09 at the next meeting.

Selectman Moore moved and Selectman Luna seconded a motion to approve the Non Public Sealed minutes of 10/5/09 as submitted. The motion passed unanimously.



VI. Other Business

Selectman O’Neil requested further information on Selectmen’s office proposed attendance of the LGC conference in November. An agenda will be provided for the Board’s review tomorrow.

At 8:45PM Selectman Luna moved and Selectman Moore seconded a motion to adjourn. The motion passed unanimously.

Respectfully submitted,

Jill S. Fleming

Selectmen’s/Assessing Clerk