This document is for informational purposes only.
The original document may be obtained at the Town Hall.
Town of Danville
Board of Selectmen
September 14, 2009
7:00 pm
Selectmen Present: Shawn O’Neil-Chairman, Joe Luna-Vice Chairman, Bob Moore, Russ Pouliot and Chris Giordano
Others present: Jill Fleming-Selectmen/Assessing Clerk.
Selectman O’Neil opened the public meeting with a moment of silence for the troops who put themselves in harms way. All stood for the Pledge of Allegiance.
I. Delegate Session
There was no one present for the delegate session.
II. 2010 Budgets
AUDITING CONTRACT BUDGET #4150.20
The proposed budget discussed includes a 3% increase. The Board added funds for an expected additional audit for the government funding to be received for the Sandown Road Bridge Project. As stated by Melanson & Heath at the 7/27/09 meeting “the Town could anticipate a separate audit expense of $3,000-$4,000 for the additional audit and that this additional cost will be part of the 100% federal reimbursement of this project”.
Line Item fa-302 Auditing Professional Services will be increased to $8,000
Line Item fa-303 GASB34 will be decreased to $680
Selectman Moore moved and Selectman Giordano seconded a motion to approve #4150.20 Auditing Contract in the amount of $24,130.00. The motion passed unanimously.
LEGAL BUDGET #4153
Selectman Moore suggested continuing to level fund this budget. A call has been put into town counsel for any rate increases. This budget has been under expended to date and level funding would cover any unforeseen expenses and/or rate increases for the 2010 budget year.
Selectman Moore moved and Selectman Pouliot seconded a motion to approve #4153 Legal in the amount of $40,850. The motion passed unanimously.
DEBT SERVICE PRINCIPLE BUDGET #4711.20
Selectman Moore moved and Selectman Luna seconded a motion to approve #4711.20 Debt Service Principle in the amount of $25,000. The motion passed unanimously.
DEBT SERVICE INTEREST BUDGET #4721.10
There was a brief discussion to add money to this budget for a Tax Anticipation Note which might be taken because of the Sandown Road Bridge Project. Administrative fees of $750.00, which would be reimbursed, and possible expense for interest need to be taken into consideration
Line Item ds-982 TAN Interest Payment was added in the amount of $1,500.
Selectman Moore moved and Selectman Pouliot seconded a motion to approve #4721.10 Debt Service Interest in the amount of $4,250. The motion passed unanimously.
DAMS BUDGET #4319.40
It was questioned why the Town was paying this fee if they did not own the dam in question. Selectman Pouliot stated that no research has ever been done to determine ownership. Selectman Giordano said he would research this issue.
Selectman Moore moved and Selectman Pouliot seconded a motion to approve #4319.40 DAMS in the amount of $400. The motion passed unanimously.
III. Deputy Tax Collector – Group I Benefits.
Selectman O’Neil stated that Carol had submitted her recent time sheet with vacation days but the warrant had not been approved by the Board and those vacation days had not been paid. The Deputy Tax Collector is categorized as Group I-1 to 15 hours/week. The Employee Manual states that “employees are classified by Group# at beginning of each year. Employee can only change group classification during the year if approved by the Board of Selectmen.” He further stated that although the Deputy Tax Collector did help during the transition after Janie Sigilman’s death the Board had graciously thanked her for her efforts and awarded her a bonus.
Selectman Moore stated that this issue had been brought forward because a warrant had been submitted that included vacation time. Selectman Luna asked if the original warrant had been authorized by the Tax Collector. It was further discussed and established that the Deputy Tax Collector is an employee and bound by the Employee Manual.
It is the consensus of the Board that vacation for Group I is not allowed.
IV Mosquito Spraying
The Board discussed the mosquitoes that had tested positive at the Olde Cemetery and the recent spraying of the ball fields and the school. Selectman Giordano is concerned with the present system in place. There is some concern that upon spraying of specific areas the rest of the Town is still at risk. The Board agreed that Sarah McGregor of Dragon Mosquito should be asked to attend the next Selectmen’s Meeting to discuss all options available and possible costs over and above the current contract budgeted for.
V. Signature File
The Board reviewed and approved an application for an Elderly Exemption.
VI. Action
Impact Fees - Correspondence from SAU 55 regarding application of impact fees for this year’s appropriation was received. The Board agreed not to take any impact fees out this year. Treasurer Betsy Sanders will be contacted for the specific time table/at risk for the existing $20,448.72 impact fees. This item will be added to the Selectmen’s calendar.
250th Anniversary Committee – The Board requested that all recently appointed members be contacted to meet 9/21/09 at 6:30PM for a brief meeting.
VII. Conservation Easement
Selectman Giordano stated that the easement was coming to a close. There will be one last joint meeting then a public hearing and the easement should be signed off by October. Selectman Luna recommended a surveyor go over the meets and bounds to professionally sign off on the easement.
VIII. Agenda Request – 163 Back Road
Correspondence requesting to meet with the Board was reviewed and discussed. The Board agreed to meet with the resident and Assessor Rod Wood in two weeks.
IX. Minutes
The Board discussed and amended the edited minutes regarding the Tax Collector’s decision on expending her budget to attend the annual conference. Although it was the opinion of DRA and LGC that she could expend her budget as long as it did not exceed the bottom line of her budget the Selectmen did not agree with the decision to attend this conference as it was not an appropriate use of tax payers money.
Selectman Luna moved and Selectman Giordano seconded a motion to approve the minutes of 8/31/09 as edited and amended. The motion passed. Selectman Pouliot abstained.
VII. Announcements:
· Household Hazardous Waste Day:
Saturday, October 31st – Danville Town Hall
· Positions open:
Budget Committee - 2 openings
Conservation Commission - 1 opening, 1 alternate
Family Mediation - 1 opening
Forestry - 1 opening
Heritage Commission - 2 opening
Planning Board - 2 openings, 1 alternate
Recreation - 3 openings
Trustee of Trust - 1 opening
Website Committee - 1 opening
Zoning Board of Adjustment - 3 alternates
At 8:30pm Selectman Luna moved and Selectman Giordano seconded a motion to adjourn. The motion passed unanimously.
Respectfully submitted,
Jill S. Fleming
Selectmen’s/Assessing Clerk