This document is for informational purposes only.
The
original document may be obtained at the Town Hall.
Town of Danville
Board of Selectmen
August 11, 2008
7:00 PM
Selectmen Present:
Shawn O’Neil-chairman, Joe Luna-vice chairman, Bob Moore, Russ Pouliot,
and Chris Giordano
Others present:
Steve Jussif-IT specialist, Bill Gregsak-builder, Al Dente, Paul and
Barbara Flaherty, Sheila Johannesen, Janice Pouliot-Fire Ward Chair,
Janet Denison-selectman clerk
Selectman O’Neil
opened the meeting with a moment of silence for the troops who put themselves
in harms way. All arose for the Pledge of Allegiance.
Bob moved and
Chris seconded a motion to amend the agenda that after the acceptance
of the generator grant, the budget schedule is discussed and cost of
living adjustment. The motion passed unanimously.
Shawn moved
and Bob seconded a motion to go into non-public session at the end
of the meeting, per RSA 91-A:3 (e) to discuss the two small claims court
cases and how the Board would like to proceed.
The motion passed unanimously.
Selectman Pouliot
mentioned that the warrant needs to be funded for the Heritage Stagecoach
Stop and Store. The money is in a sub-account in the general fund
and it should be clear to the Administrative Assistant which sub-account
the money is coming from as the invoices arrive to the office.
No delegates
were present.
Steve Jussif
spoke with the board about disaster recovery and off-site back-up storage
of information. Mr. Jussif said the first step of disaster recovery
is to become operational again. The next step is to be operational
at an efficiency level equal to prior the disaster. He explained
that the method used now, with tapes being backed up once per week and
taken off-site, is fine, but if the server is stolen or damaged, the
town offices would need more than 24 hours to be operational again.
Mr. Jussif said that if a disaster strikes now, it will take from 3-4
days for the office to become fully functional again. He recommended
having another back-up system that is completely off-site. These
are not dependent on any of the hardware.
He said he
is sure that the offices could function off of a regular computer acting
as the server for a short time and another computer can be purchased
that day from a store. The tape drives are more expensive to replace.
Mr. Jussif
and the Board agreed that (1) the offices should be functional within
24 hours, (2) an off-site backup system should be considered for emergency
recovery in addition to the tape swapping, (3) Mr. Jussif doesn’t
believe we need to invest in additional hardware.
These recommendations only address the Town Hall and not the Safety Complex. Mr. Jussif would like to have one network for the Town Hall and Police and Fire Departments. He would also like to put the plan together, get the resources for the plan, then implement and test the plan. He said the off-site back-up service he uses is approximately $500 per year. Mr. Jussif will work out a plan for next year. A policy will be written for data recovery.
Bill Gregsak
showed a map to the Board showing the land to be donated to the town.
He indicated it on the map and said it is property presently owned by
the developer, it will be included in the right-of-way, and equals a
little over 18 acres. As presented, at the time of the roadway
acceptance by the town, the right-of-way and all this land will become
the towns. As there was a question if he could create an unbuildable
lot, this way it is all part of the roadway right-of-way.
It was mentioned
that a public hearing is required for acceptance of property.
There was a discussion about metes and bounds, and the proposed roadway
right-of-way. As described by Mr. Gegsak, the entire donated parcel
would be a right of way. The Board expressed some concern that
this could present some problems. Selectman Luna indicated that a Board
of Selectmen could layout a road on Town land if there was a need.
Since the developer proposes to donate all of the land that would connect
to the portion currently described as a right of way, he felt
the right-of-way language is not needed as it would all be part of the
town land. Selectman Luna indicated on the map to Mr. Gregsak
where the development roadway could continue past the 50 foot wide portion
of the donated land that intersects the developer’s proposed roadway.
He indicated a property line that describes the metes and bounds for
the donated land would include that peninsula of land. What the
town accepts will be one parcel of “open land”. As explained
by Selectman Luna, it would be simpler to just donate the entire parcel
of land and let the town worry about whether or not to layout and build
a road there if needed in the future.
Mr. Gregsak
explained that lines could be drawn on the map that would indicate one
description of the right of way and another second description of the
open parcel, both to be donated to the Town. Selectman Pouliot
explained that a roadway is never donated to the town. Selectman
Giordano said he would be at the Planning Board meeting on Thursday
August 14 as will Selectman Luna. Mr. Gregsak said the acreage
is approximately 18 acres with the right-of-way. He will recalculate
and verify the total acreage of land proposed to be donated to the Town.
It was the
consensus of the Board that they can accept the concept as outlined
at the meeting tonight with a few minor adjustments: i.e. deleting the
right of way easement language and including this portion of land as
aprt of the total acreage donated to the town.
Al Dente spoke
with the Board about his locksmith business. The business address
will be his parents house, but all work will be done off site. The Board
reviewed the criteria per Zoning Ordinance article IV.A.2.d. As
he met all the criteria, Selectman Moore moved and Selectman Giordano
seconded a motion to approve Albert Dente’s home business application.
The motion passed unanimously.
Mr. Dente was
asked to look at the town’s safe and to provide an estimate to provide
a lock for the inner door. He said he will provide an estimate
in about 2 weeks.
Paul Flaherty
spoke with the Board about his gunsmith business. The Board reviewed
the criteria per Zoning Ordinance article IV.A.2.d. His business
is repairing guns and will be done in his detached shed workshop. He
gets the guns to repair from a local gun shop and stores them in a locked
cabinet. He is not selling guns or ammo. He said he will be keeping
gun cleaner at his home, approximately a 5 gallon bucket. This
can be purchased over the counter and Mr. Flaherty does not recall that
there are any specific warning labels on the container indicating it
is hazardous. The used cleaner will be disposed of during the
town’s hazardous collection days. He said he test fires the
weapons on his property and follows precautions when doing so.
He also belongs to a club where he fires these weapons. As he
met all the criteria Selectman Moore moved and Selectman Giordano seconded
a motion to approve Paul Flaherty’s home business application.
The motion passed unanimously.
Selectman Pouliot
moved and Selectman O’Neil seconded a motion to take a 5 minute
recess and show Mr. Dente the safe.
The motion passed unanimously.
The meeting
resumed at 8:15 pm.
Janice Pouliot
presented to the Board documents stating that Danville will maintain
financial records for a period of four years and the town shall maintain
documentation of the 50% cost share required by the grant. She
said that these grants can be audited so good records need to be kept.
Mrs. Pouliot explained that the Fire Association will provide the generator
maintenance and the generator will not be neglected. Ms. Pouliot
explained that the Fire Association will provide 50% of funds for the
acquisition and installation of the generator, and the $3480 grant covers
the remaining 50% of cost.
Selectman Moore
moved and Selectman Giordano seconded a motion to accept
the $3480 matching grant for the 50% contribution for generator for
the emergency shelter. The motion passed unanimously.
Mrs. Pouliot
asked about how the payment will be handled. A bill will be given
to the administrative assistant who will issue a warrant for the Board
to sign.
The Board agreed
that the larger departments will be scheduled for mid-October to allow
them to provide better information about end-of-year cost predictions.
The administrative assistant will be instructed to make these schedule
changes.
The Northeast
Urban Region Consumer Price Index from January through June 2008 was
reviewed. It was agreed that the Board will discuss this at the
next meeting and decide on the cost of living increase for salaried
employees.
The Board agreed
to convene a short meeting in the Old Meeting House on 10 AM Saturday
September 6th. Mrs. Pouliot asked that she be notified
if a generator is needed.
It was agreed
that the Board would like more information regarding expiration dates
on checks, specifically what the bank would do if an expired check is
cashed and any fees involved with processing an expired check.
The administrative assistant will be advised to order half as many checks
as are normally ordered. The treasurer will be asked to attend
the Selectman’s meeting in one month to give her input in this matter.
LGC will be contacted as well.
Selectman Luna
has included the Board’s comment on the draft of the RFP. The
board is awaiting some information regarding miles of roads and estimated
number of homes. Once this information is received, Selectman
Luna will pdf the document(s) and provide to Donna for mailing to prospective
bidders on Friday, August 15th.
The Board reviewed and signed
the following:
The minutes of July 28, 2008
were reviewed. Selectman Luna moved and Selectman Giordano seconded
a motion to approve the minutes as edited.
Motion passed unanimously.
The minutes of July 30, 2008
were reviewed. Acceptance of these minutes will be tabled until
the next regularly scheduled meeting.
Announcements
Positions Open
Old Home Day: a non-denominational
service Sunday August 24, 3-4pm at 470 Main Street, the Old Meeting
House.
Selectman Pouliot moved and
Selectman Giordano seconded a motion to go into a non-public session
per RSA 91-A:3 (c). As a motion was made at the beginning of the
meeting, the motion by Selectman Pouliot was rescinded.
The Board proceeded with the
previous motion to go to non-public session. The Board was polled:
Shawn O’Neil-y, Joe Luna-y, Bob Moore-y, Russ Pouliot-y, and Chris
Giordano-y.
At 10:10 Selectman Moore moved
and Selectman Luna seconded a motion to return to public session.
The motion passed unanimously.
Selectman Luna moved and Selectman
Pouliot seconded a motion to seal the non-public minutes.
The motion passed unanimously.
At 10:15 Selectman Moore moved
and Selectman Luna seconded a motion to adjourn. The motion
passed unanimously.
Respectfully submitted,
Janet S. Denison
Selectmen’s Clerk