This document is for informational purposes only.

The original document may be obtained at the Town Hall.

 

Town of Danville

Board of Selectmen

September 6, 2008

10:00 am

Old Meeting House

 

Selectmen Present:  Shawn O’Neil-Chairman, Joe Luna-Vice Chairman, Bob Moore, and Chris Giordano

 

Others present:  Janice Pouliot, Dave Knight, Janet Denison-Selectman Clerk

 

Selectman O’Neil opened the meeting with a moment of silence for the troops who put themselves in harms way.  All arose for the Pledge of Allegiance.

 

I.                     Delegate Session

 

No delegates were present.

 

II.                   Audit Bids

 

Selectman Moore asked the other board members if they had reviewed the audit bids and recommendations sent via email in order to make an informed decision.  It was hoped that a decision would have been made by now.  Chairman O’Neil had contacted Sandown Board of Selectman Chairman Roger Barczak.  Chairman Barczak gave a positive recommendation for Melanson Heath & Co.

 

Selectman Moore moved and Selectman Giordano seconded a motion to accept the bid from Melanson Heath & Co., and invite them to the September 15th Selectman’s meeting.  The motion passed unanimously.

 

Donna Sullivan will be asked to set up a meeting on September 15 with representatives of Melanson Heath & Co.  The meeting will include all those previously in attendance at the July 30, 2008 audit discussion, with the exception of Mr. Plodzik.

 

III.                 Email

 

Selectman Giordano asked if there is an email policy.  Selectman Moore stated that yes, there is a policy of keeping copies of emails sent to all board members between meetings. It was agreed that decisions are not and have not been made via email.  It was also agreed to continue to keep a record of email correspondence and  that any decisions made by the Board are made in public.

 

IV.                 Signature File

 

·         The Board signed one intent to cut.

·         The Board signed the MS-1.

·         The Board signed cemetery deeds.  There was a discussion about space in the cemetery.  It was agreed that the cemetery trustees will be invited to speak with the Selectmen.

·         The Board reviewed renumbered and reformatted Ordinances and Regulations.  There was a discussion regarding whether or not a town vote was needed when these are reformatted.  As the town voted on the ordinance and not the numbering of the ordinance, there was a general consensus that a town vote is not necessary. 

Selectman Moore moved and Selectman Luna seconded a motion to re-ratify the Regulations #1-9, changing only the numbering, not rewording.  The motion passed. All regulations were signed by the board.

 

V.                   Action File

 

·         Leon Buzzel, facilities manager, notified the Board that the outside of the Town Hall will be pressure washed on September 11th at 7 am.  He expects work to be finished before regular business hours.

·         Leon Buzzel notified the Board that he will be on vacation during October.  His assistant will be taking over for that time.

·         Janie Sigilman, Tax Collector, has requested to use the large room in the town hall for tutoring purposes on Saturdays.  The Board agreed that this is fine.

·         There was a discussion of fuel oil.  This will be discussed further on September 8th when Donna completes research on our historical fuel oil and propane use for the last three years.

·         Repair of the safe was discussed.

Selectman Moore moved and Selectman Luna seconded a motion to accept the bid from Al Dente for repair of the town safe.  The motion passed unanimously.

Donna Sullivan will be asked to contact Leon Buzzel with this information.

·         The Board received a letter asking if they will be applying impact fees to this year’s school tax appropriation.

Selectman Moore moved and Selectman Giordano seconded a motion to withdraw $50,000 from the impact fee fund to be applied against the 2008 school tax appropriation.  The motion passed unanimously.

 

VI.                 Other business

 

Legal Counsel was discussed.  As Peter Loughlin specializes in Planning and Zoning issues and has mentioned recently that he is “swamped,” the Board agreed that Mr. Loughlin will be asked for a recommendation for alternative legal counsel.  Mr. Loughlin will continue with items currently requiring his counsel.  An alternative source for small matters will be sought if Mr. Loughlin’s schedule does not permit it.

 

The job description for the facilities manager was discussed.  Selectman Luna mentioned that he will bring copies of a job matrix of janitorial services for the other Selectmen to review and discuss at next Monday’s meeting.  Janice Pouliot mentioned that the Fire Department, per their job descriptions, takes care of the upstairs rooms in the safety complex.

 

Dave Knight thanked the Board of Selectmen for keeping the tradition alive of meeting in the Old Meeting House.

 

It was agreed that a future agenda item will discuss an ongoing problem of a non-permitted business in town.

 

VII.               Minutes

 

The 9:05pm non-public minutes of August 25, 2008 were reviewed.  Selectman Luna moved and Selectman Giordano seconded a motion to approve the minutes as edited.  Motion passed unanimously.

 

The 9:35pm non-public minutes of August 25, 2008 were reviewed.  Selectman Luna moved and Selectman Moore seconded a motion to approve the minutes as written.  Motion passed unanimously.

 

The minutes of August 25, 2008 were reviewed.  Selectman Luna moved and Selectman Giordano seconded a motion to approve the minutes as edited.  Motion passed unanimously.

 

 

 

 

 

 

 

 

VIII.             Announcements

 

The announcement of committee vacancies was waived.

 

Chairman O’Neil mentioned a blood drive will be Friday December 5th.

 

At 10:55 am Selectman Luna moved and Selectman Moore seconded a motion to adjourn.  The motion passed unanimously.

 

Respectfully submitted, 

 

 

 

Janet S. Denison

Selectmen’s Clerk