This document is for informational purposes only.
The original document may be obtained at the Town Hall.
Town of Danville
Board of Selectmen
December 27, 2007
7:00 PM
Selectmen Present: Russ Pouliot, Shawn O’Neil, John Russo, Bob Moore and Joe Luna
Others present: Steve Woitkun-Fire Chief
I BUDGET REVIEW #4155 Personnel
a. There was discussion of the Personnel budget. The difference between the
Board of Selectmen’s approved budget and the Budget Committee is in the fica/medicare
Line due to different library salaries being approved by the two boards. The BOS approved $54,904 and Budget Committee approved $54,418. The Board
agreed that the bottom line for Account 4155 is $188,002.
Selectman O’Neil moved and Selectman Luna seconded a motion to approve #4155 Personnel in the amount of $188,002. The motion passed unanimously.
II Encumber Funds
a. Fire Chief Steve Woitkun came before the Board requesting them to encumber funds for the repairs/maintenance of Engine #7 in the amount of $5,600.
Selectman Luna moved and Selectman O’Neil seconded a motion to encumber $5,600 from 2007 funds line item 4220.431 for the Fire Department to repair/maintain Engine #7. The motion passed unanimously.
Selectman Moore moved and Selectman Luna seconded a motion to encumber $30,845 from 2007 funds for the Police Department cruiser and decals. The motion passed unanimously.
Selectman Luna moved and Selectman Russo seconded a motion to encumber $750 from 2007 funds for the Tax Collector’s second computer station. The motion passed unanimously.
Selectman Luna moved and Selectman Moore seconded a motion to encumber $3,000 from 2007 Highway Department funds line item sw-611 Storm Water Consultant. The motion passed unanimously.
III Operating Budget 2008
a. There was a brief discussion on the bottom line of the 2007 operating budget. It was stated that as of 12/20 the budget was approximately 80% spent however the possibility of two impending snowstorms, the final pay and any year end vendor invoices were still outstanding. It is projected that there will be a balance of approximately $124,000 at year’s end.
Selectman O’Neil moved and Selectman Moore seconded a motion to approve the operating budget for 2008 in the amount of $2,455,149. The motion passed unanimously.
IV Warrant Articles
Steve Woitkun Fire Chief said that the grant covers a 5 year period and that the wording should read “To raise and appropriate the sum of $97,219.28 (the cost for the two people in year 1). This appropriation will be offset by Department of Homeland Security grant totaling $75,900 contingent upon receiving this grant. The Towns share will be $21,319.28.
Currently the Fire Department is budgeted for two part time positions for a total of 60 hours a week and receiving the anticipated grant will cover two full time positions for a total of 80 hours a week. This would effectively eliminate the two part time positions with two full time positions. Steve will write up the Warrant Article for review by the Board at their next meeting Thursday, January 3, 2008.
Webster Stage Coach Stop Store
The Board is concerned that this warrant article will not easily portray NO TAX IMPACT with the wording that is required per LGC. After further discussion the Board agreed on the following wording. Selectman Luna will rewrite for review at the next meeting 1/2/08.
“To see if the Town will vote to accept title to the building known as the Webster Stagecoach Stop/Store, grants totaling $28,188 and to raise and appropriate the sum of $34,782 to relocate the building to Town-owned property at the corner of Sandown Road and Main Street (Map 1 Lot 39), to be funded as follows:
$23,188 reimbursement funds from NH Department of Transportation to offset relocation expenses
$5,000 from the Land and Community Heritage Program (LCHIP)
$7,230 in donated services
$5,000 from Heritage Fund for the same purpose.
The balance of any unexpended grant funds shall be deposited in Heritage Fund for future Historic Building Maintenance.”
V Grant Money/Heritage Fund
Selectman Moore discussed the Treasurer’s recent deposit of the first half of the Mooseplate Grant money for the Town Hall upstairs upgrade project into the general fund rather than the Heritage Fund as had been agreed to by the Selectmen.
Selectman Luna questioned why this particular grant did not get deposited into the Heritage Fund. Selectmen Luna inquired as to who authorized the Treasurer to re-direct the deposit into the General Fund? Selectman Luna stated he is not trying to pick on the Treasurer in particular, but there are folks who appear to obstruct efforts by the Heritage Commission. This is not benefiting the town. The Board of Selectmen specifically directed the Treasurer to deposit the Mooseplate Grant monies in the Heritage Fund and the Treasurer did not follow the directions of the Board of Selectmen
Selectman Pouliot stated that since the Board already made a motion to place that money in the Heritage Fund, perhaps Board wants to direct the Treasurer to move the money to the Heritage Fund.
Selectman Luna commended the Heritage Commission for applying for the all the grants. He stated Danville has a very quiet committee that has brought $48,000 into the town this year alone. Further, any grant funds designated for the Webster Stage Coach project should be deposited into the Heritage Fund as this is a Heritage Commission Project and funds for this project should be dispersed under the authority of the Heritage Commission.
Since the Town Hall project is to be controlled by the selectmen, he is not willing to wage a battle on where the money has been deposited – providing it is separate from the General Fund, however, he does not want to see any monies earmarked for the Webster Stagecoach project to go into the general fund as all the work is under the direction of the Heritage Commission.
VI. Warrant Article
Selectman Luna introduced a new warrant article for the board to take action on.
Municipal Building Renovation & Construction Capital Reserve Fund
“To see if the Town will vote to establish a Capital Reserve Fund under the provisions of RSA 35:1 for the purpose of renovations and construction for expansion and code updates to town owned buildings and to raise and appropriate the sum of twenty five thousand dollars ($25,0000) to be placed in this fund.”
Selectman Moore moved and Selectman Luna seconded a motion to move Municipal Building Renovation & Construction Fund Warrant Article forward recommended by the Board of Selectmen. The motion passed unanimously.
VII. Action File
a. There was discussion on Highway Block grants. The Board will put together a warrant
article for 1/3/08.
b. NHSPCA Contract – the Board questioned whether they should sign the 2008 contract or
Wade Parsons-Chief of Police. The Board agreed that they had authorized the contract last year and requested that in the future the previous year’s contract be presented at the same time for comparison.
c. Trash Seavey Road – it was brought to the attention of the Board that an inordinate amount of
trash bags have been left at the edge of Huntington Hill Road (at Seavey Rd) for pickup. There are two households that had been given permission to bring the trash bags alone to the edge of the road. The Board agreed that all of the resident’s should have a cart or key to the dumpster.
d. Next meeting – Thursday, January 3, 2008. The following meeting will be Monday, 1/14/08 and the Board will return to a every other week schedule.
e. Emilio - Curt Springer has requested the Board bring this issue to conclusion. The Board stated that this issue had nothing to do with Curt Springer and acknowledged receipt of the email.
f. Annual call time sheets – requested by Selectman O’Neil were available for review.
g. Highway Block Grant 2008 – the Board reviewed correspondence from DOT stating “provides Block Grant aid payments for maintenance, construction, and reconstruction of Class IV and V Highways totaling $74,364.56”.
VII Approval of Minutes
Selectman Moore moved and Selectman Luna seconded a motion to re-approve the minutes of 12/10/07 as amended. The motion passed. Selectman Russo abstained.
Selectman Luna moved and Selectman Russo seconded a motion to approve the minutes of 12/17/07 as edited. The motion passed unanimously.
At 9:00 PM Selectman Moore moved and Selectman Russo seconded a motion to adjourn. The motion passed unanimously.
Respectfully submitted,
Jill S. Fleming
Selectmen’s Clerk